Order form
An order form is the commercial commitment under a subscription agreement: what you bought, how many, at what price and for how long.
Commitment: Carries the money and the dates. The only role counted in spend.
Key takeaways
- Count the order form in spend, not the agreement above it.
- Record the quantity and the unit price for per-seat deals.
- Record year-by-year amounts when the price ramps.
What does an order form commit?
The products, quantities, prices and term. A per-seat order form commits a minimum number of seats at a price.
A multi-year order form often steps up each year, so record each period rather than one average.
What to record
- Quantity and unit price
- Contract periods for ramped deals
- Renewal and notice terms
Frequently asked questions
Why is a per-seat order form variable spend?
Because the seat count can change at true-up or renewal. The committed minimum is known; the final bill may not be.
General working knowledge about commercial contracts, not legal advice. Your own agreement governs.