Spend and forecast
Committed spend you can defend in a budget meeting
Fixed fees, per-seat and usage-priced contracts behave differently next year. Each sits in its own total, per currency, with the gaps listed by name.
Committed spend, this year
8 commitments- Forecastable
- $195,100
- Variable
- $228,980
- Pricing not recorded
- $22,600
One contract has no pricing model, so it sits in its own row.
Know which numbers you can forecast
A fixed annual fee is knowable. A usage-priced platform is not, from its contract alone. The product keeps them apart instead of adding them up.
Forecastable
Fixed or committed fees, so next year's figure follows from the contract.
Variable
Per seat, usage, time and materials or milestones. The contract sets the rate, not the total.
Pricing not recorded
Kept in its own total, never treated as fixed, until someone records how it is charged.
Quorum Advisory and Perigee Cloud
Master Services Agreement
Framework, not counted in spend
Statement of Work
Commitment, $55,700, counted in spend
Statement of Work
Commitment, $25,500, counted in spend
Data Processing Agreement
Ancillary, not counted in spend
Built in
Get the arithmetic right by default
The rules that keep a vendor total honest are built in, so nobody has to remember them.
Commitments only
Frameworks, amendments and ancillary agreements never enter a total, so nothing is counted twice.
Year by year
Record a discounted first year and a step up after it. The forecast uses the period you are in.
No currency mixing
Totals stay per currency. Nothing is converted at a rate the contract never set.
Outcomes
What changes when spend is split honestly
Budgets start from commitments
Begin next year's plan from what you are already committed to, by category and by vendor.
Variable cost gets an owner
Usage-priced vendors stand out, so someone watches the usage before the bill does the talking.
Unknowns get filled in
Each contract left out of a total is named, so the gap closes one record at a time.
Comparison
Spend reporting, before and after
| Topic | Before | With the register |
|---|---|---|
| Headline figure | One total that mixes fixed and usage | Forecastable and variable shown apart |
| Multi-year deals | Averaged across the term | This year's amount from the schedule |
| Currencies | Converted at whatever rate was handy | Kept separate |
| Missing data | Counted as zero | Listed as a gap |
Related
Use it with the rest of the product
Questions
Frequently asked questions
Why is there no single total?
Because one figure that adds fixed fees, usage-based spend and several currencies would be wrong in ways nobody could see. The page shows what is known, what is variable and what is missing.
Does it read invoices or bank data?
No. Spend comes from contract terms. It shows what you are committed to, not what has been paid.
Can I see spend by team?
Yes, by budget area, by cost category and by vendor.